Digitization refers to the process of converting physical documents, such as paper files, photographs, or microfilm, into digital format. This transformation allows for efficient storage, retrieval, and management of information.
Benefits of Digitization:
- Space and Cost Savings: Digitizing documents eliminates the need for physical storage space, reducing storage costs and the associated administrative tasks.
- Improved Document Access and Sharing: Digital documents can be accessed and shared instantly, allowing for efficient collaboration and remote access.
- Enhanced Document Security: Digital documents can be encrypted, password-protected, and backed up, reducing the risk of loss or damage.
- Searchability and Retrieval: Digital documents can be easily searched, eliminating the need for manual searching through physical files.